Senior Administrator

Job type Permanent
Discipline Professional Services
Reference 895911

About the role

Reporting to the Executive Assistant you will be responsible for the overall smooth running of the administrative function across the business. The Office Coordinator will report into you and you will provide day to day guidance on their workflow and priorities. This is a close knit team and you will be interacting with a range of internal and external stakeholders within the business. There is plenty of scope for you to work autonomously, make decisions and problem solve along the way.

  • 12 month fixed term contract based in the heart of the city

  • Brand new, contemporary office fit out, modern technology and facilities

  • Join a team of people who are welcoming, inclusive and supportive

Duties and Responsibilities

  • Coordinate all travel arrangements (both international and domestic) including visa requirements

  • Coordinate and set up conference calls and meetings 

  • Provide administration and secretarial support to the team with tasks such as diary management, formatting documents and presentations

  • Assist with the organisation of company events and functions

  • Day to day office management (facilities, fire warden etc)

  • Provide administration support to the IT Manager with duties that include maintaining the asset register and contract details

  • Content administrator for intranet

  • Routine financial administration tasks - expense claim processing, processing purchase orders

Skills and Experience Required

  • This is a role that will best suit someone who has previously worked in a busy and diverse administrative role providing a range of support to those in need

  • You will have loads of initiative and enjoy being accountable for making things happen

  • You have a proactive and 'forward thinking' manner in the way in which you work

  • You enjoy working with people and have an innate ability to build rapport and you have the confidence to work with people at all levels

  • You are a competent user across all of MS Office. You will also use JD Edwards and SharePoint but previous experience isn't essential

Benefits and Culture

We have enjoyed a great history recruiting for this organisation and those who we place into the business speak highly of the culture and the supportive leadership. This is a close knit, friendly and professional team of people who are down to earth and who openly communicate and collaborate. Having recently moved into a brand new office fit out, you will enjoy state of the art technology and facilities, a fancy kitchen and lunch area with great views and lots of natural light. 

Click on APPLY button or contact Tracey Montgomery on 3846 7730.